Terms of Service

1 · The agreement and who you contract with

These Terms of Service ("Terms") are a binding agreement between you and Pulivarthi Group LLC ("Pulivarthi Group," the "Company," "we," "us," or "our"), governing your access to and use of payrecruiter.com, the PayRecruiter platform (the "Platform"), and related services (together, the "Services").

By requesting access, accepting an invitation, or using the Services, you agree to these Terms and to our Privacy Policy. If you are agreeing on behalf of an organization, you represent that you have authority to bind it, and "you" means both you and that organization.

Signed agreements control

Participants also sign a separate written agreement with Pulivarthi Group:

• Clinical Talent Partners sign the Master Services Agreement ("MSA").
• Hiring clients sign a client services agreement or accept role-level terms on the applicable job order.
• Growth Partners sign a partner agreement.

Where a signed agreement conflicts with these Terms, that agreement governs for that relationship. These Terms describe the Services generally; the MSA is the source of truth on compensation, attribution, and partner obligations. Nothing on this website varies a signed agreement.

If you do not agree to these Terms, do not use the Services.

2 · What PayRecruiter is — and is not

PayRecruiter operates an invite-only marketplace that connects Pulivarthi Group's clinical employer clients with vetted independent Talent Partners in defined clinical verticals — currently veterinary medicine and behavioral health, with further verticals opening as the network grows.

• Roles come from real client relationships. Job listings are drawn from Pulivarthi Group's employer clients — through direct integrations with their systems or their published career pages — and are verified by our team before they go live. No stale listings, no duplicates, no ghost jobs.
• We are not the employer of any candidate introduced or placed through the Services. Hiring, employment terms, supervision, compensation, and termination are solely between the client and the candidate.
• We are not a healthcare provider. We do not deliver clinical care and do not process protected health information as part of the Services.
• Match scoring assists; people decide. The Platform scores each candidate-role pair on geographic and role fit (with further match signals rolling out) to help prioritise review. Scores never accept or reject anyone — Clinical Talent Partners, Pulivarthi Group staff, and client employers make those decisions.
• We do not guarantee outcomes. We do not guarantee that a role will be filled, that a candidate will be hired or will remain employed, or that any particular volume of roles, submissions, or earnings will be available. Pulivarthi Group may accept, reject, or modify any submission, remove roles from the Platform, and determine which candidates are submitted to which clients.
• We do not independently verify every fact. We verify job orders, and we vet participants before granting access. We do not re-verify every credential or representation a user makes. Clients remain responsible for their own pre-employment screening, licensure verification, and credentialing.

3 · Eligibility, invitations and accounts

• You must be at least 18 and legally able to enter contracts.
• Access is by invitation. Submitting a request does not create a right to access, and we may accept, decline, or revoke access at our discretion.
• Clinical Talent Partners are onboarded as individuals only. Entities are not eligible counterparties. Each partner is vetted as a clinical insider in the vertical recorded in their Vertical Assignment.
• Accounts are personal to the individual to whom they are issued. You may not share credentials, allow another person to use your account, create duplicate accounts, or resell or transfer access.
• Company email is mandatory for Clinical Talent Partners. On activation you are issued an @payrecruiter.com account. All candidate, client, and PayRecruiter team communications must be sent from it. Your personal address is used only to receive your initial credentials; after onboarding, messages sent to the team from personal addresses may not be received or acted on.
• You are responsible for the accuracy of the information you provide and for all activity under your account. Report suspected unauthorized use to support@payrecruiter.com within 24 hours.

4 · Terms for hiring clients

Posting roles

• Every job order must be a real opening with approved budget, defined credentials, and a committed hiring timeline. Posting speculative, duplicate, or pipeline-building roles you do not intend to fill is a material breach of these Terms.
• You are responsible for the accuracy and lawfulness of your postings, including compensation disclosures where required by state or local law.
• You will not use the Services to discriminate against candidates on any basis protected by federal, state, or local law.

Candidate information

• Candidate profiles are shared with you only for the specific role the candidate consented to. You may not retain, reuse, share, or contact a submitted candidate for a different role without a new consent obtained through the Platform.
• Prior-contact rule. A submission is accepted only where the candidate has not been submitted to you by another agency, and has not been contacted or engaged by your internal recruiting team, within the 12 months before submission. Prior-contact status is determined from your records; where a submission is declined on this basis, the Partner Liaison notifies the submitting partner promptly with the reason.

The guarantee period

Placements carry a guarantee period — typically ninety (90) days from the candidate's first day of work ("Day 0"). The exact period for each role is stated on the applicable listing or job order. Fee, invoicing, credit, and replacement mechanics are set out in your client services agreement or the job order; these Terms do not vary them.

Your obligations to the process

• Provide timely feedback on submissions and keep role status current, so Talent Partners are not working roles that have closed.
• Notify us promptly when you extend an offer to, or hire, a candidate introduced through the Services, and confirm the agreed start date so Day 0 can be logged.
• Do not circumvent the Platform to hire an introduced candidate — see Section 10.

5 · Terms for Clinical Talent Partners

Independent contractor status

Clinical Talent Partners are independent contractors, not employees, partners, joint venturers, or agents of Pulivarthi Group. You control the means, manner, time, and place of performing your services, subject only to the quality and compliance standards in the MSA and its Schedules. You provide your own equipment, tools, internet, workspace, and supplies, and may work with other clients, platforms, and agencies at the same time, subject to confidentiality, non-circumvention, and conflict-disclosure obligations.

You are not entitled to employee benefits — including health insurance, retirement plans, paid time off, unemployment insurance, or workers' compensation — and you are solely responsible for all federal, state, and local taxes on amounts paid, including self-employment tax. Pulivarthi Group does not withhold taxes. You may not represent yourself as an employee, officer, or agent of Pulivarthi Group, and you have no authority to bind it.

Scope: your vertical

You work only on roles within the vertical recorded in your Vertical Assignment and visible to you in the portal, which is the authoritative record of your approved scope. One vertical per partner is the default; additional verticals require a new Vertical Assignment agreed in writing.

Submission standards

Every submission must meet all of the following:

• Affirmative consent — email confirmation required. The candidate has expressly agreed to be submitted for that specific role, confirmed in writing by email to your @payrecruiter.com address, before submission. Verbal or text-message confirmation alone is not sufficient. Submitting a candidate without their knowledge or consent is prohibited.
• No double-submission — email confirmation required. You have confirmed with the candidate that they have not already been submitted to the same client — by you, another Talent Partner, or directly — within the Attribution Window.
• Verified credentials. You have confirmed the licences and certifications stated in the submission are active and in good standing to the best of your knowledge.
• Accurate employment history — not embellished, omitted, or altered to improve apparent fit.
• Honest fit assessment reflecting your true professional judgment, including known concerns or gaps.
• Movability assessment. You have discussed notice period, geographic constraints, and compensation expectations, and represent the candidate is a genuine, active prospect — not a padding submission.

The candidate's written consent confirmation must be attached to the submission itself at the time you submit. It is your proof of consent and of submission priority if attribution is ever disputed.

No quotas — with two workflow conditions

• There are no quotas, minimums, retainers, or exclusivity, and no guaranteed minimum compensation.
• First submission within 30 days of activation, to confirm end-to-end Platform access.
• Dormancy. Accounts with no submissions for 90 or more days may be paused to limit PII exposure; reactivation is on request to your Liaison. If an account remains dormant for 12 consecutive months, the MSA expires automatically — placements already made still pay out on schedule, and re-onboarding is available on request.

Onboarding, tax and payment details

• No background checks or ID uploads are required. Signing the MSA is the only gate; accounts are typically activated within 1–2 business days, followed by self-paced orientation and a kickoff call with your Liaison, to be completed before your first submission.
• Before your first payout — not before activation — you must file a current IRS Form W-9 (US) or Form W-8BEN (non-US) and your banking details through the Platform's secure form. No payment is made until both are on file. Pulivarthi Group issues Form 1099-NEC for each calendar year in which you receive $600 or more in Success Fees.
• No insurance is required to activate. Professional liability / E&O coverage is optional; if a specific client engagement contractually requires evidence of coverage, that requirement is disclosed on the role listing in advance.
• You are responsible for keeping tax and banking information current; stale or incorrect details may delay payment without penalty to Pulivarthi Group.

Your Partner Liaison

Each partner is assigned a Partner Liaison who reviews submission quality, routes candidates to clients, keeps you updated on pipeline status, and is your point of contact for Platform and submission questions — a resource, not a supervisor. Liaisons share a periodic quality report covering benchmarks such as submission-to-interview rate and 90-day retention. These are feedback on placement health, not targets, grades, or grounds for surprise termination.

6 · Payouts, installments and attribution

The Listed Payout is your Success Fee

Every role on the Platform shows its Listed Payout — Talent Partner compensation expressed either as a percentage of the candidate's first-year base salary or as a flat dollar amount, set per role — visible before you take the role on. For each completed placement, Pulivarthi Group pays a Success Fee equal to the Listed Payout stated at the time you submitted. That figure is fixed for that submission once made; later changes to the listing do not affect submissions already in process. No other fee-share formula applies, and the Success Fee is your sole and exclusive compensation.

Two equal installments

Worked example (illustrative only). On a candidate with a $90,000 first-year base salary and a Listed Payout of 11%, the Success Fee is $9,900 — $4,950 at Day 60 and $4,950 at Day 90.

A Success Fee is payable only where the candidate was hired as a direct result of your submission through the Platform, the milestone has been verified by Pulivarthi Group, and the prior-contact condition in Section 4 is satisfied. Payment is by ACH (US) or international wire (non-US), with a statement identifying the candidate, role, milestone, and installment.

Guarantee period and forfeiture

The guarantee period is typically 90 days from Day 0; the exact period for each role is on the listing. If a placed candidate's employment ends during it:

Attribution

Pulivarthi Group may set off against any unpaid Success Fee any amount you owe under your agreement — for example forfeited installments or indemnification obligations.

Effect of termination on pending placements

• If your candidate accepted an offer before termination takes effect and starts work, you remain entitled to both installments on the standard schedule, subject to the guarantee and forfeiture rules above.
• If a submitted candidate has not accepted an offer when termination takes effect, no Success Fee is payable unless agreed otherwise in writing.

7 · Terms for Growth Partners

Growth Partners introduce healthcare employers to the Services and may manage those client relationships as agreed in their partner agreement.

• Growth Partners see the client and job-posting information needed to manage their client relationships. Where a submission for one of their clients requires it, candidate information reaches them only through their Partner Liaison, on a need-to-know basis and under the same confidentiality obligations.
• Attribution for an introduced facility is determined by our records at the time of introduction, subject to the attribution period in the partner agreement.
• Growth Partners may not make representations about fees, timelines, or outcomes beyond what we publish or provide in writing.
• Earnings, attribution periods, and payment timing are governed by the partner agreement, not by these Terms.

8 · Terms for candidates

• Free, always. Creating a profile, being represented, and being placed are free for candidates. Talent Partners are paid by Pulivarthi Group after a successful placement — never by you.
• Consent is per role. Your profile is submitted to an employer only after you give express written consent, confirmed by email, for that specific role. You may withdraw a consent at any time by contacting us or your Talent Partner.
• Confidentiality. Your profile is visible only to vetted Talent Partners in your vertical and, on consent, to the specific client for that role. It is not publicly browsable, and Talent Partners may not export or store your information outside the Platform.
• People decide. Match scores help prioritise review; every submission and hiring decision is made by people. You may request human review of any concern about scoring.
• You may request access to, correction of, or deletion of your information at any time — see the Privacy Policy.

9 · Confidentiality, data handling and HIPAA

Confidential Information

"Confidential Information" includes candidate profiles, contact details, resumes, credentials and compensation history; client identities, requisitions, hiring criteria, compensation bands and volumes; Platform features, algorithms, scoring models, workflows and source code; Pulivarthi Group business and financial information including fee structures; and the existence and terms of signed agreements and their compensation schedules. You must hold it in strict confidence, use it only to perform your services, protect it with at least reasonable care, and on termination or request return or destroy it and certify that you have done so. These obligations survive termination — indefinitely for trade secrets and for five (5) years otherwise. Standard exclusions apply.

Platform-only handling

• Access candidate information only through the Platform's official interface or sanctioned tools.
• Use your assigned @payrecruiter.com account for all candidate, client, and team communications.
• Use unique, strong passwords, enable multi-factor authentication where offered, and lock or log out of unattended devices.
• Do not download, export, or copy candidate data to personal devices or storage; store resumes, contact details, or PII in personal email, personal cloud storage, personal CRMs, or third-party recruiting tools without prior written authorization; share login credentials; or discuss candidate or client identities in public places or on social media.
• Do not retain, sell, or use PII for any purpose outside the Services — including marketing, list-building, or personal candidate pipelines.
• Report within 24 hours to support@payrecruiter.com: a lost or stolen device, suspected unauthorized access, or unusual Platform behaviour. Cooperate with any investigation.
• Comply with applicable data-protection law, including CCPA/CPRA.

HIPAA protocol

10 · Non-circumvention and non-solicitation

All candidates submitted, referred, or sourced through the Platform are candidates of Pulivarthi Group / PayRecruiter for the purposes of the parties' agreements, whether or not they accept a role.

• Candidates — during the term and for 24 months after termination: you may not submit, refer, or place any candidate first introduced to you through the Platform with any Platform client except through the Platform; place such a candidate with a competitor of that client for that role type; or solicit or induce such a candidate to decline an opportunity sourced through the Platform. Working with a Platform-introduced candidate outside the Platform requires Pulivarthi Group's prior written consent.
• Clients — during the term and for 12 months after termination: you may not use the identity of any client, or any role or hiring information first learned through the Platform, to provide or facilitate recruiting services to that client outside the Platform — directly or through any other marketplace, agency, or intermediary. This does not restrict you from serving clients or roles sourced independently of the Platform.
• People — during the term and for 12 months after termination: you may not solicit or induce another Clinical Talent Partner, Partner Liaison, or Pulivarthi Group employee to leave or to provide recruiting services to a competitor.

11 · Acceptable use and code of conduct

In all Platform activity and all dealings with candidates, clients, and Pulivarthi Group personnel, you will not:

• Misrepresent any role, compensation, client, candidate, or your own identity, affiliation, or authority.
• Coerce or pressure any candidate to accept a role, resign a position, or decline competing offers.
• Discriminate on the basis of race, colour, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic in sourcing, screening, or presenting candidates. All activity must comply with EEO and applicable employment law — including Title VII, the ADA, the ADEA, the Fair Credit Reporting Act where background checks are involved, state anti-discrimination and salary-history laws, state staffing-agency licensing laws, and immigration law.
• Conceal conflicts of interest. Any personal or financial relationship with a candidate or client that could affect your judgment must be disclosed to your Liaison before submission.
• Abuse the Platform — scraping, crawling, or bulk-exporting data, sharing credentials, creating duplicate accounts, manipulating attribution, or submitting fabricated or recycled candidate profiles.
• Post false listings — ghost, duplicate, or speculative roles, or fake candidate profiles.
• Breach confidentiality, upload protected health information or anything you lack the right to share, reverse engineer or resell the Services, or use the Services to build a competing database.

Enforcement

12 · Intellectual property and your content

Our property. Pulivarthi Group owns all right, title, and interest in the Platform — software, databases, algorithms, scoring models, designs, content, and improvements — and in the PayRecruiter name and logo. You receive a limited, non-exclusive, non-transferable, revocable licence to use the Platform solely to perform your services or to hire through the Services while your access remains active. No other rights are granted.

Your content and materials. You retain ownership of your pre-existing materials, methods, and contacts, and of content you submit — job postings, profiles, resumes, and messages. You grant us a non-exclusive, royalty-free licence to host, store, reproduce, and display that content as needed to operate the Services and serve clients, and to create de-identified and aggregated data as described in our Privacy Policy. You represent that you hold the rights and consents necessary to submit it.

Feedback you send us about the Platform is non-confidential and may be used without restriction or compensation.

13 · Suspension, termination and dormancy

• For convenience. Either party may terminate a signed agreement on at least 30 days' written notice; you may stop using the Services at any time and request account closure.
• For cause, immediately, where the other party materially breaches and fails to cure within 15 days of written notice; commits fraud, misrepresentation, or a criminal act in connection with the agreement; or becomes insolvent or files for bankruptcy.
• Suspension. We may suspend or terminate access at any time, with or without notice, for breach, suspected fraud, submission without consent, circumvention, posting unverified or ghost roles, or risk to other users.
• Dormancy. Accounts with no submissions for 90 or more days may be paused and reactivated on request. After 12 consecutive dormant months a partner's MSA expires automatically — administrative housekeeping, not termination for cause. Existing placements continue to pay out, survival provisions apply, and re-onboarding is available on request.
• Survival. Accrued fees and the compensation terms applying to them, confidentiality and data obligations, non-circumvention and non-solicitation, indemnification, liability limits, intellectual property, dispute resolution and governing law, and anything that by its nature should survive, survive termination.

14 · Disclaimers

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant that the Services will be uninterrupted, secure, or error-free, or that any role will be filled, any candidate hired, or any earnings realised. We are not responsible for the acts or omissions of clients, Talent Partners, partners, or candidates, including hiring decisions, employment conditions, misrepresentations, or a candidate's performance or departure. Pulivarthi Group warrants only that it has authority to enter its agreements, operates the Platform in compliance with applicable law, and will pay Success Fees in accordance with the applicable agreement.

Some jurisdictions do not allow certain warranty exclusions, so parts of this section may not apply to you.

15 · Limitation of liability

EXCEPT FOR (A) BREACHES OF CONFIDENTIALITY AND DATA OBLIGATIONS, (B) NON-CIRCUMVENTION AND NON-SOLICITATION OBLIGATIONS, (C) INDEMNIFICATION OBLIGATIONS, AND (D) GROSS NEGLIGENCE, WILFUL MISCONDUCT, OR FRAUD, NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING LOST PROFITS, EVEN IF ADVISED OF THE POSSIBILITY.

EXCEPT AS NOTED ABOVE, EACH PARTY'S TOTAL CUMULATIVE LIABILITY SHALL NOT EXCEED THE GREATER OF (A) TOTAL SUCCESS FEES PAID OR PAYABLE TO THE CLINICAL TALENT PARTNER IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) USD $10,000.

These limitations apply regardless of the theory of liability and survive termination. Some jurisdictions do not allow them, so they may not fully apply to you.

16 · Indemnification

You will defend, indemnify, and hold harmless Pulivarthi Group and its officers, directors, employees, and affiliates from claims, damages, losses, liabilities, costs, and reasonable legal fees arising out of: your breach of these Terms or a signed agreement; your negligence, wilful misconduct, fraud, or violation of law; any misrepresentation you make to a candidate, client, or Pulivarthi Group; any claim by a candidate that you violated their rights, including privacy or anti-discrimination claims; your hiring or employment of any candidate; or any tax liability, including reclassification, arising from a failure to operate as a true independent contractor.

We will defend, indemnify, and hold harmless the Clinical Talent Partner from claims arising out of: Pulivarthi Group's breach of the applicable agreement; its gross negligence or wilful misconduct; or a client claim arising solely from Pulivarthi Group's acts or omissions and not from the partner's actions.

17 · Governing law and dispute resolution

These Terms are governed by the laws of the State of State, without regard to conflict-of-laws rules.

Three steps, in order

• 1 · Informal resolution. The parties will first attempt to resolve the dispute in good faith for at least 90 days — for partners, by discussion with a Pulivarthi Group representative. Contact hr@payrecruiter.com.
• 2 · Mediation. If unresolved, the parties will attempt non-binding mediation administered by the American Arbitration Association (AAA), each party bearing its own costs and sharing the mediator's fees equally.
• 3 · Binding arbitration. If mediation fails within 60 days, the dispute will be resolved by binding arbitration administered by the American Arbitration Association (AAA) under its Commercial / Employment rules, before a single arbitrator. Judgment on the award may be entered in any court of competent jurisdiction.

Carve-outs. Either party may seek interim or injunctive relief in court to protect Confidential Information or intellectual property, or to enforce the non-circumvention obligations in Section 10. Small claims that qualify may be brought in small-claims court.

No class actions. To the maximum extent permitted by law, arbitration is conducted on an individual basis only.

18 · Notices

Formal legal notices must be in writing and delivered by hand, certified mail (return receipt requested), reputable overnight courier, or email with confirmation of receipt, to the addresses in the applicable agreement's signature block. Notice is effective on receipt.

For routine operational matters — submissions, payments, account status — use support@payrecruiter.com or your Partner Liaison.

19 · General terms

• Changes to these Terms. We may update them, posting the revised version with a new "Last updated" date and, for material changes, giving notice through the Services or by email before they take effect. Continued use after the effective date means you accept the changes.
• Changes to signed agreements. Amendments to the MSA require a writing signed by both parties. Pulivarthi Group may update MSA Schedules on at least 90 days' notice; continued performance after that notice constitutes acceptance.
• Entire agreement. These Terms, our Privacy Policy, and any applicable signed agreement (with its Schedules and Vertical Assignment) are the entire agreement on this subject and supersede prior oral or written agreements.
• Severability. An invalid provision is reformed to the minimum extent necessary; the remainder stays in force.
• No waiver. Waivers must be in writing; waiving one breach does not waive another.
• Assignment. You may not assign without our prior written consent. Pulivarthi Group may assign to an affiliate or successor without consent.
• Counterparts and e-signature. Execution in counterparts and by electronic signature is valid.
• Force majeure. Neither party is liable for delays caused by events beyond its reasonable control, with prompt notice and reasonable efforts to resume.
• Headings are for convenience; no provision is construed against its author.

20 · Contact us